Resources
Shipping Note
A practical shipping note for packing, moving, and receiving lightbox frames and printed skins in South Africa.
How Shipping Note keeps frames and prints moving correctly
Shipping Note explains how LED Lightbox frames and printed skins should be packed, moved, and booked in on arrival. The aim is to protect aluminium sections, electrical parts, and fabric graphics from workshop dispatch through to site delivery anywhere in South Africa.
Record each crate, tube, or carton against the frame set, print skin, and power components inside it. Include destination details, contact names, and whether the load is going to a retail store, warehouse, or expo venue in South Africa. For illuminated frames, note plugs, drivers, and lead lengths so receiving teams can check the electrical pack before anything goes missing.
Add clear packing photos before dispatch leaves the workshop. One image of labelled aluminium sections, one of boxed LEDs, and one of the rolled fabric graphics helps the site team book stock in correctly. If any carton shows dents, moisture marks, or torn wrapping, mark it on the note before handover.
Dispatch details that matter
A useful shipping note lists quantities, frame sizes, skin references, and handling instructions in plain terms. It should also state which items travel together, such as corner sections with connectors or printed skins with silicone edging. That gives the receiver a proper check point before installation starts on site.
Cross-check the note against the final packing list before the courier arrives. Mention fragile items like LED strips, power supplies, and long aluminium lengths that must stay straight during transport.
- Carton count matched to dispatch list
- Photos showing labels and packing condition
- Receiver signs for visible damage only
Checks for South African deliveries
Long-haul routes between Johannesburg, Durban, and Cape Town need better edge protection on frame sections and more secure wrapping on printed skins. Mall deliveries often require booking references, loading bay times, and goods-received contact details on the paperwork. Expo freight also needs stand numbers and hall access details so cartons are not separated from the job.
At coastal sites, salt in the air makes routine wiping of aluminium profiles and face fabrics more important. Inland stores pick up dust quickly, especially during refits and tenant work nearby. Illuminated checks must also be timed around load-shedding so transformers, LEDs, and print appearance can be inspected properly.
Operated by Astros Marketing (Pty) Ltd from 2 Makro Place, Sunnyrock 1401.
Information to include on issue
Prepare the Shipping Note with packing photos, dispatch timing, and any delivery, handling, or damaged-goods issues already reported. Use a subject line that says exactly what the load is.
List dispatch date, carrier name, vehicle or waybill reference, and the number of packages leaving the workshop. Note any split shipment, back-order item, or replacement print so the receiving team does not assume the consignment is incomplete. Where hanging frames are involved, identify suspension parts separately from the main frame sections.